Visa Information

Visa information

It is necessary to apply for a visa to attend the IEEE ICMA 2011 for participants from many countries. Participants from a few countries can enter into China without a visa. It is suggested that the participants check with the Chinese Embassy or Consulates in their countries on whether they need a visa.

A Brief Introduction to Chinese Visa and the Procedure for Visa Application

Chinese visa is a permit issued to a foreigner by the Chinese visa authorities for entry into, exit from or transit through the Chinese territory. The Chinese visa authorities may issue a diplomatic, courtesy, service or ordinary visa to a foreigner according to his identity, purpose of visit to China and passport type. Hereunder is an introduction to the ordinary visa and its application procedure:

The ordinary visas consist of eight sub-categories, which are marked with Chinese phonetic letters (D, Z, X, F, L, G, C, J-1 and J-2 respectively).

Visa D: issued to aliens who are to reside permanently in China. A permanent residence confirmation form shall be required for the application of Visa D. The applicant shall apply to obtain this form himself or through his designated relatives in China from the exit-and-entry department of the public security bureau in the city or county where he applies to reside.

Visa Z: Issued to aliens who are to take up posts or employment in China, and to their accompanying family members. To apply for a Visa Z, an Employment License of the People's Republic of China for Foreigners (which could be obtained by the employer in China from the provincial or municipal labor authorities) and a visa notification letter/telegram issued by an authorized organization or company are required.

Visa X: Issued to aliens who come to China for study, advanced studies or job-training for a period of six months or more. To apply for a Visa X, certificates from the receiving unit and the competent authority concerned are required, i.e., Application Form for Overseas Students to China (JW201 Form or JW202 Form), Admission Notice and Physical Examination Record for Foreigners.

Visa F: Issued to an applicant who is invited to China on a visit, on a study or lecture, business tour, for scientific-technological and cultural exchanges, for short-term refresher course or for job-training, for a period of no more than six months. To apply for a Visa F, the invitation letter from the inviting unit or the visa notification letter/telegram from the authorized unit is required.

1) To apply for a business visa, you may need an official invitation letter from us. Please email the following items to icma2011biomecha.eng.kagawa-u.ac.jp:

• Your full name in passport
• Personal information: nationality, gender,date of birth
• Passport number
• Contact information: mailing address,telephone number, and fax number. We will send you an official invitation letter as soon as possible.

2) For participants from a few countries, they may need a visa notification form (a very official visa document). If you need the visa notification form, please email the following items to icma2011biomecha.eng.kagawa-u.ac.jp:

• A scanned copy (in PDF or JPEG) of the page of your passport that shows your passport number, nationality, full name, gender, date of birth, and other personal information
• Contact information: mailing address, telephone and fax number, and email address. Since it takes 2-3 weeks to obtain the visa notification form from the authority, please act as soon as possible

3) Please note that there are NOT many countries from which the participants need the visa notification form. Please directly check the information with Chinese Embassy and Consulates.

Visa L: Issued to aliens who come to China for sightseeing, visiting relatives or other private purposes. For a tourist applicant, in principle he shall evidence his financial capability of covering the travelling expenses in China, and when necessary, provide the air, train or ship tickets to the heading country/region after leaving China. For the applicants who come to China to visit relatives, some are required to provide invitation letters from their relatives in China.

Visa G: Issued to aliens who transit through China. The applicants are required to show valid visas and on-going tickets to the heading countries/regions.

Visa C: Issued to train attendants, air crewmembers and seamen operating international services, and to their accompanying family members. To apply for a visa C, relevant documents are required to be provided in accordance with bilateral agreements or regulations of the Chinese side.

Visa J-1: Issued to foreign resident correspondents in China.

Visa J-2: Issued to foreign correspondents who make short trip to China on reporting tasks. The applicants for J-1 and J-2 visas are required to provide a certificate issued by the competent Chinese authorities.

In addition to providing the above-mentioned documents, an applicant is also required to answer relevant questions and go through the following formalities (with the exception of those stipulated otherwise by agreements):

Providing valid passport or a travel document in lieu of the passport

Filling out a visa application form, and providing a recent 2-inch, bareheaded and full-faced passport photo.

Paying the visa fee

The overseas Chinese visa authorities are Chinese embassies, consulates, visa offices, the consular department of the Office of the Commissioner of the Ministry of Foreign Affairs in HKSAR, and other agencies abroad authorized by the Ministry of Foreign Affairs of China. If a foreigner intends to enter into, exit from or transit through the Chinese territory, he shall apply to the above-mentioned Chinese visa authorities for a Chinese visa. For further information, please consult the nearest Chinese visa authorities.

The above message is quoted from Ministry of Foreign Affairs, the People's Republic of China .